Weekly Car Rental is rental payment software for operators who rent cars out by the week.
Weekly Car Rental is rental payment software for operators who rent cars out by the week. You see who paid this week and who didn’t, on one screen. Collect by Direct Debit through Pay Advantage, or upload your bank file once a week. Either way, you stop checking the bank app every day.
Pain
Most operators we talk to run payments from a spreadsheet and the bank app. It works for a few cars. Then it takes over your week.
You open the bank, find each driver's payment and mark it paid in Excel by hand.
A driver pays rent and a late fee together, and the numbers don't match the sheet.
Someone is three weeks behind before you notice.
BAS time comes and you rebuild the numbers from scratch.
A lot of rental operators already take Direct Debits through Pay Advantage. We connect to it. When you join, we bring your Pay Advantage customers across with their rentals, so you start using the software straight away.
From then on it runs from one place. Add a new renter and rental, and it goes to Pay Advantage for you. You don’t log in to two systems.
Direct Debit and PayID through Pay Advantage is an optional add-on.
Download the week’s CSV file from your bank and upload it. The software reads it and tells you who paid and who didn’t. Paid weeks are marked in one go. ANZ, CommBank and ING files work, and the upload can be set up to match your bank’s file.
Extra money is not a problem. If a driver paid the rent plus a late fee or a fine, turn the extra into a charge on their account and it all lines up.
A payment that can’t be matched is not guessed. It waits in the “money to assign” inbox and you pick the driver. Bank file matching is free.
Renters who pay by bank transfer get their invoice by email and SMS on your billing day, in your time zone. Late payers get an SMS reminder. Renters can log in to the renter portal and see what they have paid and what they owe, so you get fewer “how much do I owe?” messages.
The bond ledger shows the bond you hold for each renter. Release it, release part of it, take a charge against it, or move it to the renter’s next car.
Damage, cleaning, a late fee or a fine transfer fee? Add it as a one-off charge. It shows as its own line on the renter’s account.
At BAS time, pull a BAS-ready GST report by financial year, with your expenses and profit. Export all your data any time. Xero and MYOB integration available on request.
Send us your spreadsheet, or we pull your customers and rentals from Pay Advantage.
01Direct Debits run on their own, or you upload the bank file once a week.
02One screen shows who is behind. Everyone else is already marked paid.
03Related
Transfer fees from fines and tolls and excess from claims management land on the same renter account as the rent. What each car earns shows in fleet management, next to its expenses.
We are an Australian company. Call or WhatsApp us and we’ll show you this on your own renters.
FAQ
No. We bring your Pay Advantage customers and rentals across when you join. After that, new renters go to Pay Advantage from the software, and you create, pause, skip or cancel Direct Debits from there.
ANZ, CommBank and ING files work, and the upload can be set up to match your bank’s file. Bank file matching is free.
Direct Debit and PayID through Pay Advantage is an optional add-on. Collecting payments yourself and uploading the bank file costs nothing extra.
Turn the extra into a charge on their account. The rent and the fee are both marked paid.
Yes. Hold the bond, release part of it, take charges against it, or carry it to the next car.
More questions? Visit our support page.
See it working
Book a 20 minute demo. Send us your spreadsheet and we set it up for you. No lock-in contract.
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